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Conference Room Hybrid Setup Instructions Items Checklist Check that the following items are in the room: Web camera (in the storage bag) USB microphone (in the storage bag) USB hub (inside the console center of conference table) Connections Connect web camera and USB microphone to USB hub, inside the console center of conference table. Teams...

Teams Room User Guide  In Room Touch Panel Controls  Main Menu  Additional Settings Menu  Room Control Menu  In Room Display  The television will automatically Power On when a meeting starts or screen sharing is initiated. It will automatically Power Off 10 minutes after the meeting ends or sharing is stopped. If manual override is required,...

Conference Room Hybrid Setup Instructions Items Checklist Check that the following items are in the room: Web camera (in the storage bag) TV remote USB microphone (in the storage bag) USB hub (attached to the conference table on the side closest to the monitor) TV Instructions: Connect the web camera and USB microphone to USB...

Conference Rooms Scheduling Meetings When scheduling meetings - make sure to include a physical location if people are in the office! Here are some guides on how to use Teams and design meetings that respect everyone's time.   Intro to Using Teams for Remote Work - San Rafael Employees (cityofsanrafael.org) Designing Powerful Online Meetings - Trainings...

Focus Areas Keeping our technology assets secure, up to date, and accessible. Digital oversees the City's Managed Service Provider, Xantrion, who is responsible for: Maintaining City IT infrastructure Broadband and telephony Provide 24/7 help desk support through phone and email Onsite support for technical issues Cyber security program vCIO role and IT service delivery oversight...

Focus Areas Proactively managing the needs of our community through data-driven decision making. Performance measurement and data tools Data governance and data management GIS Software landscape research and evaluation Solution design and delivery support What We Do Data Tools and Dashboards Our Data and Insights team works with Departments to build data tools that help...

Focus Areas Empowering City staff with the digital skills and tools in their daily work to improve processes and help deliver on our mission. User research and human centered design User testing, A/B testing Process mapping and advising on analytics needs, key metrics, data source Development of digital applications and tools Software evaluation Implementation support...

Focus Areas Making City services easy to use and work for everyone in the Digital age. User research and human centered design User testing, A/B testing Strategic guidance User experience design Product management for digital engagement applications Data collection and analysis Software evaluation What We Do Engagement and User Experience Civic Engagement Strategy Digital can...

What to know about Digital Services and Open Government Who We Are The core purpose of our department is to help make City services easy to use and work for everyone. We do this by leveraging digital principles such as designing with our users, practicing continual improvement, using data to drive decisions, addressing privacy and...

Geospatial Information Systems City staff can access various Geospatial Information Systems (GIS) that can be used in many ways, ranging from viewing parcel boundaries, to collecting and displaying GIS data to the public. You can request access to one or all the GIS products by filling out the GIS Access Request Form, linked below. The...

Do you need to send bulk mail to members of the public for public noticing or promotion of a program or event? Here are the processes the City has in place to support your team in purchasing postage and sending mail out to the public. Postage machine in City Hall (preferred)– The City has a...

About the DEIB Committee Established in May 2023, the City's staff-developed Diversity, Equity, Inclusion, and Belonging (DEIB) Committee was formed to work on City-wide DEIB initiatives, weaving together the current work within departments and building capacity to bring forth new ideas, practices, and information to City staff. Employees are welcome to share their interest in...

What is Standard Work? Standard work is an attempt to create a reproducible process that allows anyone to perform the same service with the goals of eliminating confusion and assumptions. This is done by creating instructions or a visualization like a checklist. When should I use it? This is helpful to develop when you have...