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CDD Larger Conference Room

Conference Room Hybrid Setup Instructions

Items Checklist

Check that the following items are in the room:

  • Web camera (in the storage bag)
  • USB microphone (in the storage bag)
  • USB hub (inside the console center of conference table)


Connect web camera and USB microphone to USB hub, inside the console center of conference table.


Teams Login Instructions

  1. Select the Teams icon to open Teams.
  2. Login to your City of San Rafael account
  3. Use multifactor authentication on your personal device to confirm your login.

Teams Audio/Video Troubleshooting

  1. Go to Settings to manage audio and video devices.
  2. Under Settings
    • Speaker select, PROJECTOR (Intel(R) Display Audio) 
    • Microphone select, Microphone (2- UM02) 
    • Camera select, USB Live camera 
  3. On the computer volume, Select the playback device to PROJECTOR (Intel(R) Display Audio). Click on the speaker icon next to the clock, lower right corner of the screen, next to the time and date. 

Teams Logoff instructions:

  1. Click on your image icon, located at the top right corner of Teams window.
  2. Select the Sign out

Closing Instructions:

  1. Once your browsers and/or Teams are closed, sign off from the computer.
  2. Disconnect USB microphone and webcam from the USB hub, and then disconnect the USB cable on microphone. This will extend the life of the microphone.
  3. Place USB microphone, webcam, and USB cable in the storage bag.
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