Public Works New Employee Onboarding
So you're bringing on a new employee...
Once a new hire has signed their offer letter, supervisors should immediately email that offer letter to the entire DPW Admin team to kick off the onboarding process.
For each new hire, the Public Works New Employee Onboarding Plan and Checklist linked below must be downloaded and saved as a shared file for both Admin and the Supervisor to collaboratively edit.
Save all in-progress checklists in the Onboarding Checklist folder on the DPW Sharepoint.
Useful websites for new employees
First, make sure all new employees visit HR's New Employee Onboarding page
Recommended browser bookmarks
| Online email portal | Accessing your email, OneDrive, and Calendar from a browser |
| Google Maps San Rafael | Google map view of San Rafael |
| HR Webportal | Timesheets |
| GIS | City internal GIS. To get access to GIS, please fill out this form to receive your user-specific login |
| Marin Map | Public countywide GIS |
| Buildingeye | Map of encroachment permits in San Rafael |
| City of San Rafael Sharepoint | Cross-departmental documents and groups |
| San Rafael Municipal Code | Code of ordinances |
| Public Works employee website | For DPW employees, not the public. Note: this website is publicly accessible |
| Public Works public website | Might also want to bookmark "Active Projects" webpage |
| HR New Employee Onboarding page (employee website) | Info about San Rafael and a ton of useful links at the bottom of the page |
| Finance Purchasing Overview page (employee website) | Also check out "Everything Invoices" and "RFP/Contracting" pages on Finance employee website |
| Finance Eden Resources | How to guides, vendor list, All DPW Projects |
| City Council Meetings webpage | 2020 and 2021 agendas and staff reports |
| Public Records Portal | Archived contracts, City Council items pre-2020, etc. For a guide on how to use the portal see City Council items page and Search for Agreements on DPW employee website |
| Proudcity login | For editing the Public or Employee websites |
| CP Connect login | The City's CRM system |
| Uniform Construction Standards | Marin County Public Works |
| Submit a service request to Caltrans | Caltrans website for the public |
| City templates (employee website) | Letterhead, envelope and PowerPoint Templates |
| Branding guidelines (employee website) | Logo & seal, signature format, colors, typography, and photography |
Land development and encroachment permit team websites
| Califonia legislative information: Subdivisions | Legislative information on subdivisions |
| MCSTOPPP | Stormwater program |
| City business licenses | Business licences |
| Contractors State License Board |
Check a Contractor License or Home Improvement Salesperson (HIS) Registration |
Engineering Division
| Bluebeam, Inc. | Markup AutoCAD documents (ask supervisor for access due to limited licenses) |
Admin only websites
| Amazon | Office, tech supplies |
| Staples | Office, tech supplies |
| Quickbooks login | City invoices |
| Marin County Print Shop | Printing services |