Conducting efficient and purposeful meetings is an essential part of cross-departmental collaboration and project management. The “Meeting with Purpose” campaign intends to promote guiding principles, guidelines, and phraseology for conducting meetings that reinforce roles and responsibilities, actions, and clear communication of objectives. The measurement of success of this campaign will be more productive meetings that lead to more efficient completion of cross-departmental and inter-departmental projects.
GUIDELINES AND PHRASEOLOGY:
The following suggestions are intended to establish a common lexicon for City of San Rafael staff to encourage and reinforce timely and effective meetings.
The Basic Principles
- Does this need to be a meeting?
- What is the Purpose of Meeting?
- Take initiative.
- Set an Agenda (estimate discussion time for each item)
- Stay on Topic and on Time.
- End with Actions.
- Follow Up.