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18. If an employee is taking intermittent leave to care for their child, do they need to fill out a request form each pay period?

Employees taking leave to care for their child whose school or childcare is closed due to COVID should fill out one request form and list a date range of April 1 through June 15 to cover what would have been the remainder of the academic school year. If they do not take the 10 day leave allowance...

FFCRA Leave Request

MCERA Name Change Form

Digital Update: remote work, public information, internet access, and more!

Remote Work Digital continues to support a largely remote workforce, while still providing critical onsite support for our safety personnel. We are now supporting a stable and secure remote desktop environment with multifactor authentication, that allows employees to access software and files on the City network. We’ve also seen an exponential increase in usage of...

17. Is there any right to compensation for unused emergency paid sick leave?

There is no right to compensation for unused emergency paid sick leave upon the employee’s termination, resignation, retirement, or other separation from employment.

16. How is my pay calculated for emergency paid sick leave?

Emergency sick leave will be compensated at your “regular rate of pay” as determined by the FLSA, however the following two limitations apply: When it is taken for reasons (1), (2), and (3) above in FAQ No. 12, compensation cannot exceed $511 per day and $5,110 in total. When it is taken for reasons (4),...

15. Can I take Emergency Sick Leave hours intermittently, for example: One week I take 15 hours and the next week I take 30 hours?

It depends: All intermittent leave under the FFCRA must be mutually agreed upon by the employee and the employer. At this time, the City is only allowing intermittent leave for employees who are unable to telework because they need to care for their child whose school or child care has closed due to COVID (reason...

14. Will my emergency paid sick leave carry over from year to year?

No. Emergency paid sick leave hours expires on December 31, 2020.

13. How much emergency paid sick leave am I eligible to take under the Act?

A full-time employee is eligible for up to 80 hours of emergency paid sick leave, however there are dollar amount caps on how much can be paid based on which of the 6 eligibility criteria the employee is requesting the leave for (see question #15 below for detailed information). A part-time employee is eligible for...

12. Under what circumstances can I take emergency paid sick leave?

The City will provide employees with emergency paid sick leave in the following six coronavirus-related situations, which the new law defines as: 1. The employee is subject to a Federal, State, or local quarantine or isolation order related to COVID-19; • Please note: If you are able to telework under these conditions, you will not...

11. If I am teleworking, and I have a workplan that has me working less than 100%, can I use this emergency paid sick leave for the balance of my full work shift?

Yes, if the reason you are not able to fill up your full work shift is because reasons #5, below in FAQ #12. No, if the reason you are not able to fill up your full work shift is because there is not enough work available to fill your entire shift. Then you need to...

10. How does emergency paid sick leave affect other, City-provided paid leave?

Employees can use this emergency paid sick leave prior to using any other paid leave(s).

9. Which employees are eligible for emergency paid sick leave?

An employee is eligible for emergency paid sick leave, regardless of how long the employee has been employed by the City, including all part-time, fixed-term, temp and seasonal employees, as long as they are in paid status before April 1st 2020.

Oath or Affirmation of Allegiance

8. Does public health emergency FMLA leave run concurrently with CFRA leave?

An employee who takes the new emergency FMLA leave could also be designated on leave under the California Family Rights Act (“CFRA”) provided the emergency FFCRA leave’s reason also qualifies under CFRA and the employee meets the CFRA leave’s existing eligibility requirements.

7. Am I required to give notice of if I need to take public health emergency FMLA leave?

Not if the need is unforeseeable. When the need for public health emergency FMLA leave is foreseeable, please provide notice to the City as soon as is practicable. The City’s HR department is in process of updating our current FMLA form, which will soon include this category. Please contact HR for any specific questions.

6. Are Temporary or Seasonal Employees Eligible to Receive this Leave?

Yes, provided they are in paid status between April 1, 2020 and December 31, 2020.

5. How is leave calculated for part-time employees?

For part-time employees, the City will base leave on the number of hours an employee is normally scheduled to work. If the City cannot confirm these hours for any reason, the City will use a six-month period to average the daily hours.

4. When do I become eligible for this leave?

Employees become eligible after 30 calendar days of employment. “Calendar days means” an employee has been on the payroll for 30 calendar days immediately prior to the day the leave starts (e.g., for an April 1, 2020 leave request, the employee would have been on the payroll since March 2, 2020). Note: This paid leave...

3. Is the leave paid or unpaid?

The leave is technically both: The first 10 days of the public health emergency FMLA leave is unpaid, unless the employee uses their own leave accruals and/or are eligible for Emergency Sick Leave to use in order to be paid for the first 10 days. After that, the City will provide: Paid leave in an...

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