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When writing a project update/information post…

Start from the beginning. Describe the project as if it was the first time someone was hearing about it. Always link to project page on DPW website if one exists. Always spell out acronyms. Where is the project? Be specific as possible about the geographic limits of the project Why is this project being done? How will...

General writing guidelines

See Writing Style Guidelines Make sure language is easy to follow: No jargon terminology - define unknown terms Spell out acronyms The public are not technical experts, so assume you reader knows nothing Writing should be at a 9th grade reading level Use short sentences to break up large thoughts and make the information easier to...

Digital Update: Moving Mountains, We're Here to Help, & More

How Do You Move a Mountain? Taking on San Rafael’s ERP Project The City of San Rafael’s ERP system EDEN is the primary financial tool for budgeting, payroll, cashiering, purchasing, and human resource management and has been in use since 2002. While it continues to support our City’s day-to-day financial needs, the software has reached...

Information on Scott AP 75 Model 4.5

Scott AP 75 Model 4.5 General- AP 75 Model 4.5 NFPA 1981 approved (2007 standard) Engines have 4 BA’s with 4 spare bottles Engine 652 has 4 BA’s with 4 30 minute spare bottles Truck 54 has 4 BA’s with 8 spares bottles Truck 57 has 4 BA’s with 4 spare bottles Medics have...

Memo to All Employees- COVID-19 Vaccination Waiver

SCBA

Gym Reimbursement Requests- Due to HR by Wednesday, July 7th!

GYM REIMBURSEMENT PAYMENTS NOTE TO ADMIN. STAFF: Please notify and/or post this notice for any employees in your department that may not have e-mail access - thanks! It’s time to turn in your receipts for gym fees paid for July 2020 through June 2021. Receipts are due no later than July 7, 2021. You...

ICMARC- July Appointment Schedule

Declare your financial freedom! Schedule an appointment to see what you can do to get on track for retirement! Register to attend a webinar Will You Have Enough in Retirement or Will You Have Enough to Retire Comfortably Click this link to find out how to roll over old accounts

Provident Credit Union - City Employee Special Offers

To access Provident Credit Union Perks, click the link www.providentcu.org/SanRafael

Sidewalk Repair Program - Online payment by card instructions

Digital Update: New Project Management Software, ISP Accounts Reduced, and More

Digital Pilots New Project Management Software Digital Service has selected a new tool to centralize the management of inter-departmental projects, triage incoming requests, and measure progress against strategic goals and key performance indicators (KPIs). Asana is a robust project management tool that allows for task tracking across projects and departments that we will begin rolling...

City of San Rafael Pavement Restoration Matrix

Business cards template

Illegal Dumping Dashboard

Background & Purpose This dashboard was developed using Survey123 data collected by Department of Public Works and San Rafael Police Department employees. The purpose of this dashboard is to provide decision-makers with a platform for understanding the issue of illegal dumping and track the success of various efforts to prevent illegal dumping. Using the Dashboard...

Digital's Budget

Digital Purchasing Roles and Guidelines Roles and Responsibilities Owner: Wants to make a purchase and/or acquire services Knows how we are going to pay for it (which fund) Can explain “why” to Director and decision makers Responsible for getting quote/bids Drafts Professional Service Agreement/Contract or obtains draft vendor agreement Drafts Staff Reports and attends Council meetings if...

Tree Replanting - Property owner special request form

Sidewalk Repair Program Agreement (blank)

Volunteer Form

Sidewalk Program Management

Internal Management Before construction Property owner contacts Van Midde Van Midde inspects property, issues property owner Sidewalk Repair Program agreement which includes estimate for work Property owner signs agreement and emails signed copy to public.works@cityofsanrafael.org City receives agreement, enters address, property contact info, concrete square footage into Sidewalk Program tracking spreadsheet (see link above) City...

Usability Testing Playbook

What is a Usability Test? A usability test measures the ability of someone to complete the tasks required to achieve a goal. For designers of government services this could be navigating a website to register for a class, learning how to apply for a permit, or filing a police report. Usability testing puts us in...

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