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The Travel and Expense Reimbursement Policy establishes equitable standards and achieve reasonably consistent and fair treatment insofar as the reimbursement of expenses incurred in the service of the City of San Rafael. Attachments: Expense Reimbursement Voucher IRS Mileage Reimbursement Rates 

The Temporary Disability Policy provides guidance on when and how temporary disability is administered in accordance with applicable Workers Compensation laws.

The Social Media Policy establishes guidelines for setting up and maintaining a City-business related social media site

The Smoking Policy prohibits tobacco smoking, or like materials, in all enclosed work areas, in all City buildings, structures and vehicles and protects the health and welfare of City employees.

The Response to Request for References Policy establishes guidelines for releasing personal and/or professional references to third parties. This policy helps to protect employees responding to the reference as well as the City from any potential liability. Attachment: A) Release of Liability B) Responses to Reference Check

The Position Reclassification Policy establishes procedures, requirements and timelines for requesting reclassification for any City of San Rafael classification. Attachments: Attachment A - Classification Reclass Memo Template Attachment B - Classification Reclass Request Document

The Outside Employment Policy ensures employees don't engage in any employment, activity, or enterprise for compensation which is inconsistent, incompatible, in conflict with, or inimical to his/her duties as a City officer or employee. Outside Employment Policy- San Rafael Fire Department  Request to Engage in Outside Employment Form- SRFD Request to Engage in Outside Employment Form...

The Modified/Light Duty Work Policy provides employees the opportunity to work modified duty assignments while on doctor-mandated restrictions, when possible.

The Integrated Pest Management Program guides the management of its parks, landscaped areas, and other essential public properties.

The Injury and Illness Prevention Plan Policy sets forth the City's commitment and plan to ensure all city employees work in a safe and healthy environment. Attachment: Acknowledgement of Receipt of IIPP

The Hiring Practices Policy ensures that San Rafael conducts a comprehensive and effective hiring process that adheres to all legal requirements in an effort to recruit the most qualified candidates. Attachments: A) Personnel Hiring Matrix B) Reference Authorization and Request Approval C) At-Will Employment Acknowledgement Form D) Conflict of Interest Code Update - 2024 E) Designated...

The Harassment, Discrimination, and Retaliation Prevention Policy 2025 ensures all officials, employees, applicants, and contractors are provided with an environment that is free from any form of harassment, discrimination or retaliation as defined in this Policy. It is also the policy of the City to provide a procedure for investigating alleged harassment, discrimination and retaliation in violation of this Policy....

The Green Purchasing Policy (Janitorial) provides guidelines to purchase janitorial chemicals, soaps and cleaning products that are Green Seal certified. The Green Purchasing Policy (Office Supplies) provides guidelines for staff to purchase products containing recycled content or re-manufactured products.

The Family Care and Medical Leave Policy provides family care and medical leave to eligible employees in accordance with applicable federal and state law, and City Memorandum of Understandings. Attachments: A-2 Employee Request for Family-Medical Leave (sign & return to HR) Health Insurance Portability and Accountability Act (HIPPA) Form (sign & return to HR) Appendix A -...

The Flag Protocol Policy establishes guidelines to ensure proper display and handling of flags by City Personnel.

The Fingerprinting Policy ensure that we follow the state law requiring that every adult employee and volunteer that will have direct contact with minors be fingerprinted prior to beginning service.

The Employee Political Activities Policy provides employees with a clear understanding of what it and is not acceptable in terms of political activities and affiliations while employed by the City of San Rafael.  

The purpose of the Employee ID Card Policy is to provide direction to department representatives and new employees on how to obtain a City of San Rafael employee identification card. ID Request Card Include cover sheet if requesting access to: City Hall Police Department Public Works

The Employee Drug and Alcohol-Free Workplace Policy (Non DOT) 2025 ensures a safe, drug-free and alcohol-free work environment for our employees. This policy sets forth the rights and obligations of covered employees. Attachments: A) - RS Procedure B_ - RS Testing Referral Form Non-DOT policy acknowledgment  

The DOT Employee Drug and Alcohol-Free Workplace Policy 2025 Final sets forth the rights and obligations of employees covered under the Department of Transportation regulations and represents the agreement between SEIU Local 1021 and the City on its implementation. Attachments: A) - RS Procedure  B) - RS Testing Referral Form C) - DOT Covered Classifications DOT...