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10. How does emergency paid sick leave affect other, City-provided paid leave?

Employees can use this emergency paid sick leave prior to using any other paid leave(s).

9. Which employees are eligible for emergency paid sick leave?

An employee is eligible for emergency paid sick leave, regardless of how long the employee has been employed by the City, including all part-time, fixed-term, temp and seasonal employees, as long as they are in paid status before April 1st 2020.

Oath or Affirmation of Allegiance

8. Does public health emergency FMLA leave run concurrently with CFRA leave?

An employee who takes the new emergency FMLA leave could also be designated on leave under the California Family Rights Act (“CFRA”) provided the emergency FFCRA leave’s reason also qualifies under CFRA and the employee meets the CFRA leave’s existing eligibility requirements.

7. Am I required to give notice of if I need to take public health emergency FMLA leave?

Not if the need is unforeseeable. When the need for public health emergency FMLA leave is foreseeable, please provide notice to the City as soon as is practicable. The City’s HR department is in process of updating our current FMLA form, which will soon include this category. Please contact HR for any specific questions.

6. Are Temporary or Seasonal Employees Eligible to Receive this Leave?

Yes, provided they are in paid status between April 1, 2020 and December 31, 2020.

5. How is leave calculated for part-time employees?

For part-time employees, the City will base leave on the number of hours an employee is normally scheduled to work. If the City cannot confirm these hours for any reason, the City will use a six-month period to average the daily hours.

4. When do I become eligible for this leave?

Employees become eligible after 30 calendar days of employment. “Calendar days means” an employee has been on the payroll for 30 calendar days immediately prior to the day the leave starts (e.g., for an April 1, 2020 leave request, the employee would have been on the payroll since March 2, 2020). Note: This paid leave...

3. Is the leave paid or unpaid?

The leave is technically both: The first 10 days of the public health emergency FMLA leave is unpaid, unless the employee uses their own leave accruals and/or are eligible for Emergency Sick Leave to use in order to be paid for the first 10 days. After that, the City will provide: Paid leave in an...

2. What does a “qualifying need related to a public health emergency” mean?

It means that if an employee is unable to work (or telework) due to a need to care for the employee’s child because the child’s elementary or secondary school or place of care or childcare provider has been closed due to a public health emergency.

1. Will this new section change any previously existing terms or definitions under the Family Medical Leave Act of 1993 (“FMLA”)?

No. The FMLA’s terms and definitions remain the same. The new law simply adds a provision that addresses the unique needs of the COVID-19 pandemic. As of April 1st, City employees may take FMLA leave for “a qualifying need related to a public health emergency” (i.e., the coronavirus). Meanwhile, other qualifying reasons for FMLA leave...

City Employees Featured on GovLove Podcast

The City of San Rafael has now had two employees featured on the Engaging Local Government Leader (ELGL) "GovLove Podcast"! Most recently, San Rafael City Clerk Lindsay Lara joined the show to discuss how her office teamed up with Digital Services to set up public meetings in an age of social distancing. She also talked...

Record and Share Your Teams Meeting

This video reviews how you can record a Teams meeting, share the video in Microsoft Stream, and control who sees the video. When you are in a Microsoft Teams meeting, click the menu icon (ellipsis) and select "Start Recording." This will start the video recording. After the meeting is over press the menu again and...

Telework Time Tracking Tool

Telework Guidelines and Agreement

Employees wishing to work remotely should review the Telework Guidelines and Agreement and submit a request to their supervisor and HR. If approved, employees should use the Telework Time Tracking Tool to report their work assignments and progress.

Social Distancing at Work

No Personal Email Addresses for City Business

As a reminder, all City business (including the review and acknowledgment of forms) is to be conducted using only City email addresses.

Telecommuting/Telework/Remote Work

Employees wishing to work remotely during the shelter-in-place order should review the Telework Guidelines and Agreement and submit a request to their supervisor. If approved, employees should use the Telework Time Tracking Tool to report their work assignments and progress on a regular basis to their supervisor. Unfortunately, temp/seasonal employees are not eligible to participate...

Employees Who Have Exhausted Leave

If an employee is unable to work due to having or being exposed to COVID-19, they may be eligible for payments from SDI (State Disability Insurance). SDI provides short-term benefit payments to eligible workers who have a full or partial loss of wages due to a non-work-related illness, injury, or pregnancy. If an employee is...

Employees who decide to self-quarantine (individually directed)

If an employee is concerned about potential exposure to COVID-19 but has not been advised or ordered to quarantine by a medical professional or authorized government authority, they can use vacation and/or other available paid leave (comp, sick, etc).

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