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Office 365 Migration and Training Program

Posted on April 19, 2023

Digital is excited to announce to our City team that Digital is launching a Citywide software training program in conjunction with our migration to Office 365 for Citywide Teams. Over the past few years City teams have adapted in different ways to the software tools at our disposal, especially in the response to COVID-19. Digital is working with each Department to establish a supportive, consistent approach to adopting Office 365 to make sure all users can take fuller advantage of the resources we have at our fingertips every day.

Together San Rafael | Tools for Innovation

Over the past year Digital has developed a strategy to support Departments in migrating off network drives (W, M, T drives) into Microsoft Sharepoint libraries and Teams. We have piloted the migration with a few Departments and are scaling these changes to the rest of the organization. Watch the videos below to learn more about what we are doing, why this project is important, and how we will support Department teams in training and migration.

Let’s Learn Together!

Sign Up Now for our First Cohort of Classes for Office 365 training

To help prepare Departments for the migration we are hosting classes through our training vendor, LearnIt, including our kick-off class “Which Tool, When.” This class covers Microsoft Teams, Sharepoint, and OneDrive. We will be announcing more classes throughout the Summer following this first cohort as each Department prepares for migration.

Sign up here for the Which Tool, When training
(priority will be set for Departments who have migrated or are next on the list)

In the signup form, you will see a list of these upcoming available dates:

  • Friday, April 21, 9:00 AM – 11:00 AM
  • Tuesday, April 25, 10:00 AM – 12:00 PM
  • Wednesday, May 3, 9:00 AM – 11:00 AM
  • Monday, May 8, 1:00 PM – 3:00 PM

Watch for Invites to the LearnIt Training Platform.

This platform includes full courses and short videos for you to learn all of the Microsoft applications, Adobe, Zoom, and more. We will send out more communication promoting the LearnIt platform and you will start seeing invitations from LearnIt to access their portal in the next week.

Why are we doing this?

This project:

  • Establishes consistent work process across the City
  • Easier to find documents
  • Creates foundation for modern software integrations
  • Improvements of cross-departmental collaboration
  • Eliminates need for remote desktop for access to files outside the network
  • Makes onboarding easier for new staff

We look forward to supporting every team to learn more and innovate with these collaborative tools.

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