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City Manager’s Conference Room 201

Conference Room Hybrid Setup Instructions

Items Checklist

Check that the following items are in the room:

  • Web camera (permanently attached to the TV)
  • TV remote
  • USB microphone (in the microphone storage bag)
  • USB hub (attached to the conference table on the side closest to the monitor)

Microphone Bag Microphone


TV Instructions:

  1. Connect the USB microphone to USB hub located on the conference table, side closest to the TV.
  2. With the remote, press the power
  3. Press the Home
  4. Select SmartThings when prompted.
  5. Select HDMI1 In-Room PC

Power On TV

Teams Login Instructions

  1. Select the Teams icon to open Teams.
  2. Login to your City of San Rafael account
  3. Use multifactor authentication on your personal device to confirm your login.

Teams Audio/Video Troubleshooting

  1. Go to Settings to manage audio and video devices.
  2. Under Settings, select
  3. Under Speaker, select Q70A (Intel(R) Display Audio).
  4. Under Microphone, select Microphone (2- USB Audio Device).
  5. For Camera, select HD Pro Webcam C920.
  6. For the computer volume, Select the playback device to Q70A (Intel® Display Audio).

Teams Settings

Teams Logoff instructions:

  1. Click on your image icon, located at the top right corner of Teams window.
  2. Select the Sign out

Teams Logoff

Closing Instructions:

  1. Once your browsers and/or Teams are closed, sign off from the computer.
  2. Disconnect USB microphone and disconnect the USB cable on microphone. This will extend the life of the microphone.
  3. Place USB microphone and USB cable in the storage bag.


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